Reina Mireya Rodriguez

Senior Bilingual Administrative Professional / Certified Translator / Virtual Assistant, Executive Office

Hi, I'm Reina Mireya Rodriguez. I'm actively looking for new job opportunities in Panama City, Panama

Reina Mireya Rodriguez's Bio:

Reina Mireya Rodriguez's Experience:

• Reina Mireya Rodriguez is the Owner/Freelance - Translation & Virtual Assistance (Start-up Team) at Sekyr & Co.

  April 2014 - Present | Virtually

  Provide virtual assistance and translations to business executives. Some are Daily calendar management, Expense reports, Translations, Edit & proofread documents, Data entry, Make invoices, Answer emails and follow up accordingly, Flight schedules, Hotel reservations, arrange ground transportation, reserve restaurants for meals, coordinate tours and agenda while traveling, Event Coordination, Project Management, Lifestyle coordination. Host their visits in Panama City.

• Bilingual Administrative Professional at GlaxoSmithKline

  January 2017 - December 2018 | Panama City, Panama

  Bilingual administrative support to the General Manager. Commercial support for the Commercial Director, Sales Manager and for the entire sales team. Train others in the use of SAP, Concur, and other internal applications.

• Senior Office Manager at PFF

  January 2016 - December 2016 | Panama City, Panama

  In charge of the office operations and procedures. Some of them were: • Oversaw daily operations in support of the organization. • Collaborated with the different departments of the company for an effective performance • In charge of manage new hire’s operation activities, including ordering equipment and help with their orientation and assimilation. Handle confidential information with the utmost discretion. • Monitored function of all office equipment such as LAN, printers, phones, and fax • Maintained company administrative files • Arranged meetings and special events • Liaised between outside vendors and suppliers

• Bilingual Attaché / Executive Assistant at Embassy of Panama

  January 2015 - January 2016 | Washington, DC

  Perform a variety of administrative functions. Provide administrative support to the Ambassador. -Handle his agenda -Make travel arrangements -Ground transportation -Coordinate meetings

• Office Manager (Start-up team) at JPMorgan Chase

  August 2011 - March 2014 | Panama City, Panama

  I perform a variety of activities that collectively contribute to the functionality of the Panama office. Host executive guest visits Internal & external event planning Make corporate travel arrangements, ground transportation, lodging, meetings and agendas at the country visited Office organization I am the first point of contact and I am in charge to ensure the office is well organized at all times (clean desk, lunch, meeting rooms, etc.). oMaintenance, including supervising external contractors, vendors, and performing quality control inspections oGeneral use, including assisting in space planning and seating assignments and regularly updating floor plans oPlan outsourced building services where applicable (e.g. Cleaning, catering) oProvide direct assistance and back-up support to department managers and teammates across range of office services areas Purchasing and contracting Coordination oDevelop and maintain professional partnerships with main suppliers (e.g. food, drinks) oOversee supply inventory (e.g., office supplies, printer toner, business cards), including processing purchase orders oMonitor budget by gathering and organizing financial information; scheduling expenditures oProvide administrative follow-up as filing, billing, quality survey, etc. oSearch for continuous trade-off between cost control and high quality level Real estate coordination oAct as liaison with building management in select aspects of facilities administration, i.e., electrical, lighting, AC maintenance, etc. oEnsure that all logistic matters are perfectly under control (furnishings, decoration, internal move, clean up, etc.) Special Office Services projects oWork and complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans

• Executive Assistant to the General Manager & LA Regional Executive Director of Sales (Start-up team) at Dell Panama

  2007 - 2011 | Panama Pacifico

  Maintain calendar and provide high-level administrative support for the Director of Sales Make travel arrangements, ground transportation and agendas on the country visited. Manage General Manager's affairs including arranging appointments, communicating with costumers, coordinating domestic and international travel with multiple stops, and submitting expense reports Planning of our Recognition Events and offsite activities. Solely organized details for special events in and out the company, including catering, search and approve venue, selected gifts, flyer's design, etc Coordinate details for complex international travel involving multiples schedules utilizing Dell preferred travel agency Coordinate and set up of internal meetings and conference calls Create and maintain complex spreadsheets for various purposes such as travel budgeting, expense report, etc Organize detailed activities of Senior Staff meetings in addition to the schedule coordination and the conference room reservations Advanced in handling multiple tasks and projects with deadlines Effective team player, very proficient working on independent projects Assist with highly confidential documents Work with various departments to achieve project objectives Facilitate onsite and offsite meetings Host executive guest visits, help while on site and serve as Executive Assistant for them during their visit.

• Senior Administrative Specialist to the Director (Start-up team) at Dell Panama

  2006 - 2007 | Panama Pacifico

  2007 Maintained calendar and provided clerical assistance for the Director of Sales Event planning for Recognition Events and offsite activities Coordinated and managed multiple executives calendars and needs Made travel arrangements Temporary support to the VP & GM when his Assistant is on vacation or absent

• Administrative Specialist (Start-up team) at Dell Panama

  2004 - 2006 | Panama Pacifico

  Managed calendar and provide administrative support for the Area Sales Manager of Ink & Toner Dept. Event planning for Recognition Events and offsite activities Made travel arrangements Price quotations and acquisition of products/services that complies with the procurement policy using the ARIBA program Inbound logistics for the company when Operations requested my help Planned the Administrative Assistants Offsite Activities

• Administrative Specialist to the Operations Manager (Start-up team) at Dell Panama

  2003 - 2004 | Panama Pacifico

  Supported HR with the process of bringing Ex-pats to work at Dell Panama Made all the legal documentation that the Immigration Office and the Lawyer (Ernst & Young and IGRA) requested, not only for US Citizens but also for Indian Citizens Made all the legal documentation that the relocation moving company requested in order to bring the furniture and boxes on time from USA to Panama Worked very closely with the relocation moving company making the necessary appointments and arrangements of the deliveries and the claims Provided the required documentation and payments to the Real Estate Company in order to get the apartment and its utilities Internal point of contact for the Real Estate, Lawyers, Moving Company, Immigration Office, utility offices, etc when they need a problem to be solved Ensured that the apartments were paid on time and to the right vendor Maintained calendar and provided clerical assistance for the Senior Operations manager Managed inventory of merchandise and supplies Organized recycling account and provide regular updates Drafted letters to external clients Maintained an organized filing system for each of the aforementioned tasks Provided assistance to HR in events such as job fairs, health fairs etc Submitted expense reports, travel cash advance forms, etc Coordinated transportation for visitors coming from abroad Ensured confidentiality of highly sensitive corporate information Arranged meetings, call and video conferences using the telephone, TV and computer Scheduled appointments, maintain calendar, and arrange global travel itineraries Inbound logistics coordinator for DELL Panama Provided administrative support to the Operations Manager as sole assistant, while maintaining other responsibilities and general office tasks Responsible for all purchasing activities including research products and vendors comparison to reduce costs

• Administrative Assistant at Strategic Advisors Panama

  2000 - 2001 | Panama City, Panama

  -Supervised 5 people building confidence and maintaining good and open communication for better results. -Calendar management -Created power point presentations -Processed payroll -Processed all accounts receivable, accounts payable, sales and purchasing transactions. -Arranged all company events. -Hosted company external meetings and conferences. -General office duties. -Facilitated onsite and offsite meetings

• Administrative Assistant and Translator at Canon Latin America

  June 1995 - June 2000 | Panama City, Panama

  Set up technical trainings for technicians from abroad, including hotel and transportation arrangements Translated sales material, operators and service manuals of Copiers, Facsimiles, and Printers Dealt with the latest Canon office equipment and procedures

Reina Mireya Rodriguez's Education:

• Universidad Interamericana de Panama

  1993 – 1996

• IPA

  Bilingual Business with Secretarial Specialization
  Concentration: Business

Reina Mireya Rodriguez's Interests & Activities: